Administrative Support – Level II, Scheduler/Validator – CBC News ETV – TOR02515

On the air and off, it takes a large and diverse team to deliver distinctive, intelligent, entertaining and innovative programming and English, French and eight Aboriginal languages. Chances are, you grew up watching and listening to Canada’s public broadcaster. Now you can be part of it.

Please note that this is a 6 month temporary position.

What You Do:

As a Scheduler/Validator, you will provide specialized administrative and clerical support to CBC News English Television. You will be responsible for assigning and scheduling technical and/or non-technical staff of CBC News, and for developing and maintaining schedules as well as validating employee claims in ScheduALL.

Key Tasks:

  • Develops schedules in ScheduALL ensuring adherence to Collective Agreement, corporate policies, procedures and departmental practices
  • Receives and analyzes requests for production resources against availability of staff, their skills, experience and leave requests
  • Determines and implements effective means of accommodating emergency requests and changes in production needs
  • Liaises with production areas to identify potential staff shortages and with the Executive Producer or Supervising Technician arranges appropriate familiarization and skills upgrading for staff
  • Updates ScheduALL on a daily basis to capture changes and ensures that schedule revisions are posted within the Collective Agreement’s guidelines
  • Collects annual leave plans in accordance with the Collective Agreement and posts approved leave schedules
  • Responsible for validating all exceptions listed on the Schedules To Pay Tuesday Manager’s email and Short Term employee timecards
  • File weekly timecards; audits for proper completion by employee and authorization by appropriate parties.
  • Verifies that hours are correctly sent from ScheduALL to TCS and corrects inputting errors as required
  • Responsible for retrieving cost allocations from CBC News Unit Managers and make appropriate changes in ScheduALL
  • As directed by Shared Services or the ScheduALL Co-ordinator, responsible for resolving items identified on the Safety Net Report in respect of Pay or Cost Revisions
  • Prepares regular or ad hoc reports extracted from ScheduALL. (Timecards, leave reports, outstanding timecard reports, usage reports, etc)
  • Assists with familiarization of new staff in departmental routines and practices.
  • Provides guidance to new staff on a day-to-day basis.
  • Provide interpretation and/or clarification to employees, managers and/or clients regarding policies and procedures within area of expertise.
  • May be required to work overtime and/or shifts.

What You Bring:

  • Graduation from Community College or the equivalent, preferably in a related field such as Television production or Computer Science
  • Minimum two years of experience, including scheduling experience in a unionized environment
  • Demonstrated experience of ScheduALL and TCS and understanding of how ScheduALL interconnect with other systems used by CBC is preferred
  • Experience in user/Costumer support is an asset
  • Demonstrated experience with computers and Microsoft Office is essential
  • Working knowledge of GroupWise, iNEWS, Adobe Acrobat
  • Excellent knowledge of CMG Collective Agreement
  • Knowledge of Radio and Television production is an asset
  • Ability to work in a high pressure, tight deadline environment
  • Strong interpersonal and communication skills, written and verbally and on the phone
  • Excellent organizational skills establishing priorities and maintaining focus with competing priorities.
  • Proven analytical skills to be able to effectively and efficiently schedule resources while being consistent with anticipated costs, collective agreement rules, and corporate policies
  • Ability to efficiently multitask in a fast paced environment
  • Ability to learn new software without formal training
  • Ability to work under minimal supervision
  • Attention to detail
  • Team player

If you are seeking a media environment that fosters creativity and innovation, this is the place for you.

We value the importance of a diverse workforce and encourage applications from Aboriginal Peoples, women, members of a visible minority and persons with a disability.

Please visit http://cbc.radio-canada.ca/jobs/ and apply online.

The CBC is committed to equity in employment and programming.

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